New York State CSE Meeting Guide

Navigating the Committee on Special Education (CSE) process can feel overwhelming. This guide is designed to empower you, the parent, with the knowledge and understanding you need to advocate effectively for your child. Remember, you are the expert on your child, and your voice is the most important one in the room. This guide is designed to provide a helpful overview; it is not a substitute for legal advice from a qualified attorney.

What is a CSE Meeting?

The Committee on Special Education (CSE) is a team of professionals, including you, that determines if your child is eligible for special education services and, if so, develops an Individualized Education Program (IEP) tailored to their unique needs. There are two primary types of CSE meetings:

• Annual Review: These meetings happen at least once a year to review your child's progress on their current IEP, discuss any changes needed, and set new goals for the upcoming year. Think of it as a check-up and tune-up for their educational plan.
• Initial Eligibility Meeting: This is the first meeting to determine if your child meets the criteria for special education services. It involves a review of evaluations, observations, and other data to understand your child's strengths and areas where they need support.

Who Attends the Meeting?

The CSE meeting is a collaborative effort, and several professionals will be present to contribute their expertise. Here's a breakdown of the key roles:

• The Parent (You!): You are the most important member of the team. You have intimate knowledge of your child's strengths, weaknesses, learning style, and overall well-being. Your input is crucial for developing an effective IEP. Under New York State Part 200 regulations, you have a legal right to attend and participate in all CSE meetings concerning your child. The school district must make reasonable efforts to ensure your attendance.
• District Representative: This person is a school administrator who is knowledgeable about special education programs and resources within the district. They have the authority to commit resources to support your child's IEP.
• General Education Teacher: If your child is (or will be) participating in general education classes, their general education teacher will be present to provide insights into their performance in the general education curriculum.
• Special Education Teacher: This teacher has expertise in special education and is responsible for providing specialized instruction and support to your child. They can discuss their observations, assessments, and recommendations.
• School Psychologist: The school psychologist is involved in evaluating your child's cognitive, academic, and social-emotional functioning. They can provide valuable information about your child's learning style, strengths, and areas of need.
• School Social Worker or Counselor: Provides insight into the child's social and emotional wellbeing, behavior, and any factors impacting learning.
• Related Service Providers (e.g., Speech Therapist, Occupational Therapist, Physical Therapist): If your child requires related services, the relevant therapists will attend to discuss their evaluations and recommendations.
• Other Individuals: You have the right to invite anyone you believe can contribute to the meeting, such as an advocate, private therapist, or family member. You must notify the school district in advance if you plan to bring someone.

The Standard Agenda

While the specific order may vary slightly, here's a general outline of what you can expect during a CSE meeting:

1. Introductions: Everyone introduces themselves and their role.
2. Review of Evaluations/Information: A review of any new or existing evaluations, including parent input. This is also the opportunity to discuss concerns from the prior year.
3. Present Levels of Performance (PLOP): This is a detailed description of your child's current academic, functional, and social-emotional performance. It includes strengths, weaknesses, and areas where they need support. The PLOP forms the foundation for developing meaningful IEP goals.
4. Development of Goals: Based on the PLOP, the CSE team will develop specific, measurable, achievable, relevant, and time-bound (SMART) goals for your child. These goals should be aligned with their individual needs and designed to help them make progress in their education.
5. Services and Placement: The CSE team will determine the appropriate special education services and placement needed to support your child in achieving their IEP goals. This may include specialized instruction, related services, assistive technology, and modifications to the general education curriculum. Placement options range from least restrictive (inclusion in general education classes with support) to more restrictive (separate special education classrooms or schools).
6. Review of IEP: After all components are agreed upon, the team reviews the complete IEP.

Crucial Tips for NY Parents

Here's some actionable advice to help you prepare for and navigate the CSE process:

• Prepare in Advance: Before the meeting, take time to reflect on your child's strengths, weaknesses, and needs. Write down your concerns, questions, and goals for your child's education. Think about what supports and services you believe would be most beneficial for them.
• Request Records in Advance: Under New York State law, you have the right to request copies of all relevant documents, including evaluations, assessments, and progress reports, at least 5 business days *prior* to the meeting. Review these documents carefully and note any questions or concerns you have. Use the request to ask for any records you may not have.
• Document Everything: Keep a file of all correspondence, evaluations, IEPs, and other relevant documents. This will help you track your child's progress and advocate effectively for their needs.
• Bring an Advocate: Consider bringing a knowledgeable advocate or family member to the meeting for support. An advocate can help you understand the process, ask questions, and ensure that your voice is heard.
• Don't Be Afraid to Ask Questions: If you don't understand something, don't hesitate to ask for clarification. The CSE team should be able to explain things in a way that is clear and easy to understand.
• Trust Your Gut: You know your child best. If something doesn't feel right, speak up. Advocate for what you believe is in your child's best interest, even if it means disagreeing with the school district.
• Know Your Rights: Familiarize yourself with your rights under the Individuals with Disabilities Education Act (IDEA) and New York State special education laws. This will empower you to advocate effectively for your child's needs. The NYSED website is a great resource.
• Consider a Pre-CSE meeting: Contact the CSE chairperson and/or your child's teacher to discuss any concerns informally before the official meeting. This helps to facilitate a more collaborative and productive CSE.
• Follow Up: After the meeting, review the IEP carefully to ensure that it accurately reflects the decisions made. If you have any questions or concerns, contact the school district immediately.
• Stay Involved: Special education is an ongoing process. Stay actively involved in your child's education by communicating regularly with their teachers, attending school events, and monitoring their progress.

Remember, you are not alone. There are many resources available to support you in navigating the CSE process. Don't hesitate to reach out to parent support groups, advocacy organizations, or legal professionals for assistance.